Grow your learner numbers. Not your headcount.
EOSONE co-delivers your training, pre-marks every activity, and supports each tutor to individualise their coaching, so every tutor can carry more learners. While you grow, quality and compliance are error-proofed.
Same team. More learners. More revenue.
Every feature here takes work off your tutors. Together they mean every tutor can carry a bigger caseload, and every learner they add is revenue with no new salary behind it.
You deliver the difference. E-learning delivers the rest.
With EOSONE, your learners get up to 119 hours per standard of capability-building e-learning, plus 167 sections of wider and functional skills resources. That leaves your tutors free to coach a bigger caseload and deliver the expertise only you can offer.
Tutors only mark work that's ready to be marked.
Every activity is graded against the KSBs and the EPAO's amplification, and checked for plagiarism, AI use, and English and maths, with feedback given. Anything below your threshold goes straight back to the learner, so tutors only mark work that's ready.
Know exactly what to coach, for every learner.
With EOSONE, your tutors don't spend time working out how to individualise delivery for every learner, because the process is automated. Every KSB has its own bank of quiz questions, pulled into an end-of-module quiz. When the learner completes it, the Individualisation Engine gives a percentage score for each KSB, so the learner and tutor both know which ones are the priority before the coaching session.
Reduced prep, individualised sessions = bigger caseloads and better evidence.
Less tutor admin, more tutor coaching.
Evidence and assessment admin takes tutors away from learners. These two features take it off them, so the time goes back into coaching and your compliance gets stronger while they do it.
OTJ captured for you. Checked once a month.
Your tutors no longer have to capture OTJ throughout the month or chase it at gateway, because the logs are captured for them straight after every applicable activity. They review one learning journal per learner a month, and because EOSONE is all-in-one, OTJ data updates live on their balanced scorecard dashboard, so they can chase any learner's evidence before it becomes an issue.
One assessment. Both pieces of evidence.
Map and assess against the KSBs, the qualification, or both at once. A single task can evidence the standard and the qualification together, so the learner completes the work once and the tutor assesses it once. Nobody maps the same work twice or keeps a second tracker, and every gap is visible at a glance, long before EPA.
Grow without the quality slipping.
EOSONE shows every role what needs reviewing before it becomes an issue, and builds the evidence as the work happens. Quality and compliance hold, however fast you grow.
Don't just report your outcomes. Improve them.
Every role lands on a live red, amber and green scorecard built around its critical success factors, so leaders see what needs reviewing before it becomes an issue. Learners, line managers and employers each get their own dashboard as their central hub.
Everything flows to the ILR. Validated as you go.
Everything your team records flows through to the ILR automatically and is validated against the funding rules in real time, so nothing piles up at submission. Your QAR and AAF come straight from live data.
Concerns that can't be missed.
Welfare, behaviour, attendance and performance concerns are mandatory fields everywhere a tutor works with a learner. Each one is time-stamped, routed to the right person and, where needed, sent to the DSL.
Attendance across everything.
Workshops, coaching sessions and progress reviews sit in one calendar. A missed session is recorded straight away with the follow-up prompted, and any learner with nothing booked in the next 30 days shows up on a dashboard.
Buy the system. Get the process.
Every feature on this page comes with the process, SOP, training and role guide that make it work. Your team knows what to do, when, where and what good looks like, so quality holds however many learners and tutors you add.
Distance travelled, evidenced by the learner and visible in seconds.
Learners score every KSB at the start, then re-score only the KSBs each module covered, with an impact statement explaining why. The tutor and line manager ratify it. Staying at the same score is a useful answer too, because it feeds the Individualisation Engine for the next session. When Ofsted asks how far a learner has come, it's on one screen.
Quality management is never offline.
Auto-sampling plans the whole year's IQA sampling from each tutor's risk rating. Sampling, observations and tutor CPD, including referrals and SMART action plans, all run in EOSONE, so quality assurance keeps pace however many tutors you add.
Sell more. Start faster.
To grow, your SMT and sales team need to understand the sales pipeline, the sales cycle and delivery capacity. That's why we purpose-built a CRM just for funded training providers. And when the applicants are there, your starts process won't hold you back.
A CRM built for funded training, not generic sales teams.
Employer relationships, applicants, vacancies and starts sit in the same system that runs your delivery. When a learner starts, their record is already there. No separate CRM, no exporting, no double-keying.
Pipeline
Employers and applicants from enquiry to start, with vacancies and learner matching on the same record.
Sales cycle
See where every opportunity sits and how it's moving, without pulling it together in a spreadsheet.
Capacity
Delivery capacity sits beside the pipeline, so you know you can deliver a start before you sell it.
Start more learners with the same admin team.
The learner fills in one beautifully laid out survey covering eligibility, suitability and their baseline skills scan. Admin checks it and builds the ILP from a template in seconds. The training plan and apprenticeship agreement then build themselves and go out as one pack. The line manager signs once, and their signature goes on everything.
Prior learning, calculated for you.
Mark what the learner already knows and EOSONE works out the reduction automatically, so your admin team never does it by hand.
One system instead of three. Less cost, less admin, fewer errors.
Many providers run a separate e-portfolio, MIS and learning platform, then move data between them by hand. It's a common setup, and a costly one. We know, because we've run provisions this way ourselves.
| ✕Two or three separate systems | ✓EOSONE all-in-one | |
|---|---|---|
| Data entry | Data is keyed into more than one place, creating double-keying, wasted admin time and a higher risk of ILR errors that can affect funding. | Data is captured once and flows to the e-portfolio, MIS and ILR automatically. |
| Learner engagement and learning | Learners juggle multiple platforms and passwords, which erodes engagement. E-learning and quiz results sit in a separate system and don't inform coaching. OTJ training is recorded manually, leading to gaps, missing evidence and bottlenecks at EPA. | One login for the learner. E-learning and quiz results feed the Individualisation Engine, so coaching targets the gaps. OTJ training is captured in the moment as the learner works. |
| Reporting and decision-making | Critical decisions get made on data that's already out of date in another system, or that relies on someone filling in a spreadsheet correctly. It all has to be pulled together and prepared first, so decisions are slow, out of date and hold back growth. | Every critical success factor, including ILR, QAR and AAF measures, is in front of the right person, live and in real time. The time once spent pulling together board packs is spent improving and growing the business instead. |
Support that's part of the product.
Most software companies are moving to ticket queues and AI-only help. We went the other way, because most system problems are really process or confidence problems, and those need a person.
Ask through live chat and you're usually speaking to a person within minutes.
We can see where your team is in the system, so we fix it with them, in real time.
Real people who know EOSONE inside out, not a ticket queue.
We review how EOSONE is being used and keep improving, moving to quarterly when you're ready.
Role-based training for every person who uses EOSONE, not train-the-trainer.
Our team comes from funded training delivery, the same as yours.
Hear it from the providers who use EOSONE
“We like working with EOS because we have created a partnership to build a system which works specifically for our business. EOS are responsive and focused on continually developing the system as our business requirements change and grow.”
“The whole team behind EOS has made implementation such a smooth and seamless experience. Gary and Asa are always present to answer any queries and adapt EOS to our specific needs. We are so glad we did not let the fear of change stop us from adopting EOS, the system will add so much value to our organisation!”
“If it wasn't for EOS, we wouldn't have grown as quickly as we have, we would have certainly missed out on opportunities.”
EOS is developed with input from an Ofsted consultant and a steering group of our own customers, who support our roadmap, test new ideas and help us improve feature releases. So when we talk about processes, SOPs and better ways of working, we're building from lived operational experience, customer feedback and the realities of funded training delivery.
Frequently asked questions
EOS has all the core tools of an apprenticeship management system, including ILR submission, learner records, e-portfolio, paperless forms, workflows, progress reviews, IQA and reporting. It supports apprenticeships and other funded programmes, as well as commercial training.
It also includes features most systems don't have, including live balanced scorecard dashboards covering ILR, QAR and AAF, AI pre-marking, a learner concerns engine, learning journals for OTJ, a skills tracker, qualification management and gap analysis, a CRM built for training providers, wider skills and functional skills content, and capability-built apprenticeship e-learning.
The real difference is the combination of system, content, live dashboards, SOPs and operating processes in one platform, designed to help providers grow their learner numbers without growing their headcount, while protecting quality and compliance.
EOSONE pre-marks every activity before a tutor sees it. It marks against the KSBs and the EPAO's amplification for the standard, so the grade and feedback are aligned to the criteria and wording the learner will be assessed on at EPA. The learner gets feedback on every learning outcome, and anything mentioned but not included, such as a missing screenshot, is flagged.
The same pass checks for plagiarism and the use of AI, and checks maths and English. You set the threshold, and work below it goes straight back to the learner with feedback, so tutors only mark work that's ready. You don't need a separate plagiarism or AI detection tool.
That is the reason EOS exists. Your ILR is validated live against the funding rules as data is entered, so errors are flagged at the point of delivery and fixed before they reach a submission. There is no month-end scramble and no clean-up after the return.
Yes. EOS includes a full MIS and ILR process built into the platform. Data is captured once and validated live against the apprenticeship funding rules, so errors are flagged in real time before submission. The ILR file can be downloaded in one click, and every QAR and Apprenticeship Accountability Framework measure updates live on your dashboards.
Because EOS is all-in-one, the same data powers your e-portfolio, dashboards and reporting, with no double-keying between separate systems.
When you build the curriculum, you assign OTJ hours to the sections where learners will claim them. When a learner completes one of those sections, an OTJ pop-up collects their evidence, a statement of what they did and the hours spent, and adds a log to their learning journal. Learners can also add manual logs for additional or employer-provided OTJ, and the pop-up can be switched off for individual sections or altogether.
At the end of the month the learner confirms which KSBs their OTJ covered, and the tutor reviews and approves the journal. The result is accurate hours, a clean audit trail and strong evidence of OTJ learning for funding and audit.
EOS supports inspection readiness across the framework. The skills tracker evidences distance travelled against KSBs for every learner. Session management and attendance link directly to learner progress and risk. The learner concerns engine evidences how welfare, behaviour, attendance and performance concerns are raised and acted on. Live role-based dashboards give leaders and managers oversight of quality and learner progress.
Together this gives providers clear, real-time evidence across leadership and governance, curriculum and teaching, achievement, and participation and development.
EOS stores signed apprenticeship agreements and training plans, eligibility and right-to-work documents, OTJ logs, progress reviews, assessment records and attendance, all paperless and time-stamped. The MIS produces the ILR with live validation against the funding rules.
When you're audited, the evidence requested is held in one place rather than across spreadsheets, inboxes and shared drives.
Yes. Many providers run a separate e-portfolio, MIS and learning platform and move data between them manually, which creates double-keying, wasted admin time and a higher risk of ILR errors that affect funding.
EOS replaces that setup with one platform using one learner record and one process, bringing e-portfolio, MIS, ILR, e-learning, CRM, dashboards and reporting together.
Only where changing the process helps you get the result you want. Some providers come to EOS because they already know something needs to improve, others have had feedback from Ofsted, funding audits or internal reviews, and others are growing and can feel their current setup stretching.
EOS comes with proven SOPs, training and role-based guidance so the system works first time. We won't ask you to change things for the sake of it, but where a better process improves compliance, progress, visibility, efficiency or growth, we'll help you make that change and support your team through it.
EOS has a 12-week implementation process, but the system is normally in your hands from week 2 so your team can start using it early.
You get guides, live chat and support from the start, plus full role-based training for everyone using the system, including tutors, admin staff, quality leads, operations managers and owners. We train the people who actually use EOS rather than relying on a 'train the trainer' model, which is one of the main reasons system implementations fail.
You get ongoing support after implementation, not just a handover. Once you're live you have a monthly call to review how the system is being used, answer questions and keep improving. When monthly support is no longer needed you can move to quarterly or lighter-touch support.
You also have our customer service team and live chat, including same-day human support. Our current average time to reach a human is 7 minutes.
EOS apprenticeship e-learning provides between 64 and 119 hours of OTJ per standard, depending on the standard or qualification. The content is built around the actual standard, including KSBs, assessment methods, and pass and distinction criteria, so it builds capability rather than just logging hours.
You can bring relevant historic data into EOS. Through enhanced setup we can bring up to three years of relevant data across, giving you a stronger view of historic performance, audit evidence, compliance gaps, financial trends and year-on-year comparison, rather than leaving old records sitting in shared drives.
EOS is for funded training providers across the UK delivering apprenticeships and other funded programmes, as well as commercial training. It suits everyone from new and small providers through to large providers with 1,000 or more learners. It works for providers focused on improving inspection readiness, funding compliance, learner progress and quality, as well as those focused on growing learner numbers and tutor capacity without unnecessary early recruitment.
How many more learners could your team carry?
Book a discovery call. We'll look at your provision, where you want to grow, and what EOSONE would take off your tutors.
Book a discovery call
